How It Works
From notice to proof in five steps.
Proven provides a structured workflow for creating, delivering, and recording acknowledgements — with full audit history at every stage.
Create a Notice
Use the structured editor to write your notice. Add a clear title, body content, and any relevant attachments. Notices can be categorised by type — safety updates, policy changes, operational announcements, or custom categories.
- Structured editor with formatting support
- File and document attachments
- Notice categories and tagging
- Draft and review workflow
- Template support for recurring notices
Add Recipients
Upload your recipient list via CSV or add individuals manually. Each recipient needs a name, and at least one contact method — mobile number, email, or both. Proven generates a unique, secure acknowledgement link for every recipient.
- CSV upload with column mapping
- Individual recipient entry
- SMS and email contact details
- Unique per-recipient acknowledgement links
- Recipient groups and lists
Send and Track
Send the notice to all recipients via SMS and email. Proven delivers each message within your configured delivery windows and begins tracking immediately. Monitor delivery status, link opens, and acknowledgements from a single view.
- Dual-channel delivery (SMS + Email)
- Delivery window enforcement
- Real-time status tracking
- Link open monitoring
- Acknowledgement recording
Chase and Close
Non-acknowledgers are automatically followed up on a schedule you define. Once all recipients have acknowledged — or the chase window closes — the notice is finalised with a complete, immutable audit trail.
- Configurable chase schedules
- Automatic follow-up messages
- Escalation rules
- Notice finalisation
- Complete audit trail
Export Proof
Generate exportable proof at any time. Download CSV files for integration with other systems, or generate formatted PDF reports for audits, reviews, or record-keeping. Every export includes timestamps, delivery status, and acknowledgement records.
- CSV data export
- PDF proof reports
- Per-notice and per-recipient views
- Timestamped delivery logs
- Acknowledgement confirmation records
Features
Everything you need to prove compliance.
Proven is a structured system for sending, tracking, and recording acknowledgements — built for operations teams that need defensible records.
Delivery
SMS + Email delivery
Every notice is delivered via both SMS and email to maximise reach. Recipients receive a unique, secure link to view and acknowledge the notice.
Delivery window enforcement
Configure delivery windows per organisation or notice type. Notices are queued and sent only during permitted hours, respecting right-to-disconnect obligations.
Automatic follow-ups
Define chase schedules for non-acknowledgers. Proven sends follow-up messages automatically until acknowledgement is received or the chase window closes.
Tracking
Real-time delivery status
Track the status of every notice across every recipient — sent, delivered, failed, opened, and acknowledged — from a single dashboard.
Link open tracking
Know when a recipient opens their acknowledgement link. Combined with delivery status, you get full visibility into the communication lifecycle.
Per-recipient audit trail
Every action associated with a recipient is logged with timestamps. View the complete history of every communication attempt and response.
Proof
Immutable acknowledgement records
Acknowledgements are recorded in an append-only log. Once recorded, entries cannot be modified or deleted — creating a reliable system of record.
CSV export
Export delivery and acknowledgement data as CSV for integration with existing reporting tools, spreadsheets, or compliance systems.
PDF proof reports
Generate formatted PDF reports for specific notices or recipients. Each report includes timestamps, delivery status, and acknowledgement records.
Operations
Structured notice creation
Create notices with a structured editor. Add titles, body content, and attachments. Organise notices by type, department, or location.
CSV recipient upload
Upload recipient lists via CSV. Map columns to required fields and send to hundreds of recipients in a single operation.
Secure per-recipient links
Each recipient receives a unique, tokenised acknowledgement link. Links cannot be shared or reused — acknowledgements are tied to the individual.
See it for yourself.
Join the early access waitlist to be among the first to use Proven.